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Restricted data in the EPD

The EPD currently has around 206 sites listed as ‘restricted’ (see below, I'll try and get it in a better format). Almost all of these restrictions have been in place for anywhere between 7 to 16 years. The EPD protocol states that restrictions on data expire after 3 years unless the contributor expressly requests an extension to the restriction (renewable every 3 years). The protocol also states that the contributor should be reminded just before the 3 year term expires. As far as I know this reminder process has not been taking place, and therefore data has remained restricted even though the contributor may now wish for it to be unrestricted.

I would therefore like to propose the following:

1. All contact details for data contributors holding restricted data should be checked and these details updated if necessary. I suggest asking the relevant country representatives to do this.

2. Contributors of restricted data should be contacted by email and reminded that the 3 year term has expired (in almost all cases, many years ago). Contributors should be reminded of their right to extend this for a further 3 years. A no-reply would elicit a further reminder after 4 weeks, followed by a further 4 week period, and then finally the data would be made unrestricted by the database manager by default. You may want to argue that the default should be to keep it restricted when there is no reply.

3. I would also propose a slight rewording of the protocol to remove current ambiguities so we don’t have this problem in future. At present the data defaults to unrestricted after 3 years, but contributors also expect to be contacted with a reminder before this happens. I suggest we keep this default, but put the obligation on contributors to keep their contact details up to date. This would mean the EPD is not responsible if the reminder did not reach the contributor because of a change of address for instance.

4. I also noticed that the original protocol seems to state that all data whether restricted or unrestricted should be included in the database and therefore made public. This means all users can access the restricted data, with the onus on the user to obtain permission to use it. This is not how the EPD operates now or has operated in the past, whereby only the database manager had access to the restricted data, and only unrestricted data is in the public domain. I suggest that the protocol is followed and that the restricted data is made public (with appropriate warnings). This would have the following advantages: a) the user can assess how useful the data is before applying for permission from the contributor b) the data would be subject to the same community-based quality control checks that have been going on with the unrestricted data c) it would create less work for the database manager

5. Could someone post or link a copy of the most upto date protocol on the EPD wiki

..and by the way, you may notice I have a few restricted sites in the list below.

Many thanks,


Dr Basil Davis ISTE, ARVE Group Ecole Polytechnique Fédérale de Lausanne 1015 Lausanne, Switzerland

I found the following links for EPD protocol details:

Bordeaux 2003 meeting;

Wilhelmshaven 1990 meeting;

List of restricted sites on the EPD:

UseStatus E# Date DataSource SiteName R 835 10/09/1998 Beaulieu, JL and Reille, M. La Grande Pile R 189 01/01/1992 Beaulieu, JL de Brugiroux R 299 01/01/1993 Behre, K.E. Swienskuhle DAH III R 651 05/07/1996 Bezusko, L. Kulichkovskoye R 648 05/07/1996 Bezusko, L. Moskovskiy Bobrik R 649 05/07/1996 Bezusko, L. Bolotnya R 650 05/07/1996 Bezusko, L. Tsetula R 659 07/10/1996 Bezusko, L. Makovich R 657 07/10/1996 Bezusko, L. Bolotnoye R 658 07/10/1996 Bezusko, L. Lopatin R 663 07/10/1996 Bezusko, L. Polonichka R 662 07/10/1996 Bezusko, L. Maly podleski R 660 07/10/1996 Bezusko, L. Osoyevka R 654 07/10/1996 Bezusko, L. Nowy Gutiski R 671 08/11/1996 Bezusko, L. Zvenigorod-Kotsurovskoye R 669 08/11/1996 Bezusko, L. Svyatoye-2 R 666 08/11/1996 Bezusko, L. Stoyanov-1 R 43 01/01/1991 Birks, H.J.B. Loch Ashik R 44 01/01/1991 Birks, H.J.B. Loch Meodal R 45 01/01/1991 Birks, H.J.B. Loch Cleat R 545 01/01/1995 Bohncke, S. Mariahout R 542 01/01/1995 Bohncke, S. Notsel R 543 01/01/1995 Bohncke, S. Uddelermeer R 541 01/01/1995 Bohncke, S. Bosscherheide R 544 01/01/1995 Bohncke, S. Bleekemeer R 546 01/01/1995 Bohncke, S. Bosscherheide R 547 01/01/1995 Bohncke, S. Mekelermeer R 846 10/09/1998 Brugiapaglia, E. Tourbière de Santa Anna R 847 10/09/1998 Brugiapaglia, E. Tourbière de Champlong R 849 10/09/1998 Brugiapaglia, E. Lac de Lod R 850 10/09/1998 Brugiapaglia, E. Tourbière de Loditor R 851 10/09/1998 Brugiapaglia, E. Tourbière de Pilaz R 848 10/09/1998 Brugiapaglia, E. Tourbière Lo Cret R 852 01/10/1998 Brugiapaglia, E. Pian di Verra superiore R 853 01/10/1998 Brugiapaglia, E. Lac de Villa R 854 01/10/1998 Brugiapaglia, E. Lac de Champlong R 643 05/07/1996 Chernavskaya, M. Iosipovo R 644 05/07/1996 Chernavskaya, M. Khomin Mokh R 645 05/07/1996 Chernavskaya, M. Miroshy R 647 05/07/1996 Chernavskaya, M. Turova Dacha R 219 01/01/1993 David, F. Les Saisies R 223 01/01/1993 David, F. Col du Pré R 318 01/01/1994 David, F. Lac du Lait R 326 01/01/1994 David, F. Plan du Jeu R 943 Davis, B. Laguna Salada Chiprana R 942 Davis, B. Salada Pequeña R 941 Davis, B. Laguna Guallar R 940 Davis, B. Hoya del Castillo R 920 Dorofeyuk, N. Tolbo-Nur R 904 Dorofeyuk, N. Danyagiin-Hara-Nur R 907 Dorofeyuk, N. Dund-Nur R 908 Dorofeyuk, N. Dund-Nur R 910 Dorofeyuk, N. Hara-Us-Nur R 911 Dorofeyuk, N. Hara-Us-Nur R 914 Dorofeyuk, N. Hudo-Nur R 915 Dorofeyuk, N. Hudo-Nur R 916 Dorofeyuk, N. Huh-Nur R 917 Dorofeyuk, N. Shiret-Nur R 919 Dorofeyuk, N. Terkhiin-Tsagan-Nur R 921 Dorofeyuk, N. Tsagan-Nur R 922 Dorofeyuk, N. Urmiin-Tsagan-Nur R 902 Dorofeyuk, N. Daba-Nur R 901 Dorofeyuk, N. Buir-Nur R 905 Dorofeyuk, N. Dayan-Nur R 918 Dorofeyuk, N. Terkhiin-Tsagan-Nur R 898 01/04/1999 Dorofeyuk, N. Achit-Nur R 899 01/04/1999 Dorofeyuk, N. Achit-Nur R 888 01/03/1999 Draxler, I. Ödenseemoor R 889 01/03/1999 Draxler, I. Rödschitzmoor R 890 01/04/1999 Draxler, I. Moossalmmoor R 743 06/03/1997 Filimonova, L. Moshkarnoe R 420 01/01/1994 Grönlund, E.A.G. Pitkälampi R 419 01/01/1994 Grönlund, E.A.G. Heinälampi R 539 01/01/1995 Hallsdottir, M. Tjörnin R 538 01/01/1995 Hallsdottir, M. Vatnskotsvatn R 540 01/01/1995 Hallsdottir, M. Krossholsmyri R 56 01/01/1991 Hallsdóttir, M. Thrandarholt [Hreppar] R 58 01/01/1991 Hallsdóttir, M. Svinavatn [Grimsnes] R 414 01/01/1994 Huttunen, A. Kolmiloukkonen R 823 07/07/1998 Jahns, S. Lake Lerna R 74 01/01/1991 Jóhansen, J. Hovi A R 75 01/01/1991 Jóhansen, J. Hovi B R 354 01/01/1994 Karlsson, S.T. Adran R 680 08/11/1996 Kvavadze, E. Lisi R 5 01/01/1991 Latalowa, M. Darzlubie Forest R 15 M. Tjörni2 Latalowa, M. Lake :7/19wc.51 M. Tjörni2 Latalowa, M.WolminIII R1547 01/01/19i2 Latalowa, M.ZkarnSwic plea bog9wc.527 01/01/19i2 Latalowa, M.ZuraSwicI R1597 01/01/19i2 Latalowa, M. Ko7/1wlo R 302 Leoys, S.Holzmalar R 502 itt, TS.Holzmalar R 538 itt, TS.Mmeefeolde Malar R 558 itt, TS.Krumpa R 258 itt, TS.Georgenfeolde HLocmmoor R9657 itt, TS.WDacdel3r R9614 MDatusn, J. Laoa0 TrvcessnIII R9364 MDatusn, J. Laoa0ada assnSWr R9634 MDatusn, J. Laoa0 TrvcessnIr R 958 Mulxler,SF. Pline Alper R 968 Mulxler,SF. Pr Ronod R5245 01/01/1995Nirlssen,EH.J9 Dnvolod R 839 01/03/1999Oeggle, K Schwemmd R 869 01/03/1999Oeggle, K Schwemmd R 879 01/03/1999Oeggle, K Schwemmd R 859 01/03/1999Oeggle, K Schwemmd R 849 01/03/1999Oeggle, K Schwemmd R2547 01/01/193 Pegllas, S. Lochof WiunlesI R9310 QueMirz, PJ. Laoa0ao GolfonIr R 290 QueMirz, PJ.GuallnzechbegI R9310 QueMirz, PJ. Laoa0ao GolfonIIr R 240 QueMirz, PJ.Estaclad/ Laoa0ae AlbufeMia R 260 QueMirz, PJ.Poçto doBarbaroxa0ae Cima R 270 QueMirz, PJ.Vrale da arregueMia R 280 QueMirz, PJ.FigueMi0ae Baixo/ arvalhdal R5239 01/01/1995Ralvsk-Jaisiwicznova, M.Woryty (NyearGietrzwald)l R5549 01/01/1995Ralvsk-Jaisiwicznwya, M. Mkolajki lLakl R5279 01/01/1995Ralvsk-Jaisiwicznwya, M.Woryty (NyearGietrzwald)l R7753 01/10/197 Reill. Lurdies R7 75 01/11/197 Reill.Paduls R7 45 01/11/197 Reill.Len Mngkl R3734 01/01/1994 Reille, M. Tourbière dela Bordl R3854 01/01/1994 Reille, M.Ruilssaue de Larrenil R3874 01/01/1994 Reille, M.Ruilssaue ue Fuernes R3934 01/01/1994 Reille, M.LenSVerdl R3924 01/01/1994 Reille, M.LenSVerdl R3914 01/01/1994 Reille, M.Pineit R 904 01/01/1994 Reille, M.Pineit R 834 01/01/1994 Reille, M.LI'Estagnont R 884 01/01/1994 Reille, M.Balcièrl R3774 01/01/1994 Reille, M.Len Muia R3864 01/01/1994 Reille, M.GMuig Nègrl R3844 01/01/1994 Reille, M.LI'Estagnont R 824 01/01/1994 Reille, M.Freyschnèrdl R3814 01/01/1994 Reille, M.Freyschnèrdl R3804 01/01/1994 Reille, M. Caseit R 794 01/01/1994 Reille, M. Caseit R 784 01/01/1994 Reille, M.Len Muia R3894 01/01/1994 Reille, M. Mulmi asss R7 23 01/10/197 Reille, M.Biscayss R7 64 01/27/1998 Reille, M.Les Enferes R7 84 01/27/1998 Reille, M.La0 aphaels R7 94 01/27/1998 Reille, M.Framsn (Doubs)l R7804 01/27/1998 Reille, M.Le Jolanl R7824 01/27/1998 Reille, M.Le MntoBarl R7834 01/27/1998 Reille, M.Bonnzeombss R7844 01/27/1998 Reille, M.La0 aphaels R7814 01/27/1998 Reille, M.LI'Estivaleit R7854 01/27/1998 Reille, M.Les Vdeaus R7 74 01/27/1998 Reille, M.Laac de rreot R7864 01/27/1998 Reille, M.Le BReilarod R7914 01/37/1998 Reille, M.Le Suct R7874 01/37/1998 Reille, M.LLac du Mntoae Belierl R7884 01/37/1998 Reille, M.Giroux R7924 01/37/1998 Reille, M. Torbière ds N asstties R7904 01/37/1998 Reille, M.Le Suct R7894 01/37/1998 Reille, M.LLndosn R 866 08/07/1998 Reille, M. urovnin R 874 98/07/1998 Reille, M.Barcaggioz R 848 10/09/1998 Reille, M.Paduls R8368 10/09/1998 Reille, M. Tourbière dela aurths R8378 10/09/1998 Reille, M. Tourbere dela pignhs R8388 10/09/1998 Reille, M.Oestrionin R 398 10/09/1998 Reille, M.Oestrionin R 408 10/09/1998 Reille, M.Saleccina R 818 10/09/1998 Reille, M. Mntchauvret R 348 10/09/1998 Reille, M.Le Fangoz R 838 10/09/1998 Reille, M.Banstain R 458 10/09/1998 Reille, M.RLndoen R 428 10/09/1998 Reille, M.Carrbi asss R8318 10/09/1998 Reille, M.Capinteloz R 288 10/09/1998 Reille, M.Banstain R 308 10/09/1998 Reille, M.Capinteloz R 338 10/09/1998 Reille, M. urovnin R 328 10/09/1998 Reille, M.Estagc de Ceylardl R8298 10/09/1998 Reille, M.Cannutna R 934 01/04/1999 Reille, M.Forêtoae GMildèsn R 924 01/04/1999 Reille, M.Sa>int Eulalien R 65 01/01/1991Rbea iu Mras, S.Dramshaesn R 55 01/01/1991Robertlsson,A. M.Leveäniemin R235 01/01/1991Robertlsson,A. M.Garamelei -e Lppviken (Byskeälven)l R5649 01/01/1995Rybnicknova, E.Jedlnovl R5639 01/01/1995Rybnicknova, E.Zlatnicka0aolmi l R5629 01/01/1995Rybnicknova, E.Velky Deod R5619 01/01/1995Rybnicknova, E. Bobovd R5669 01/01/1995Rybnicknova, E.MajI R9370 Sadori, DJ. Laaccionhs R9580 Sadori, LJ. Laon di rior R 940 Sanacdz-Gonie, MFM.Estagc I'OuvreilanI R9334 Srepps, H. LakeHopsheidtI R9344 Srepps, H. LakeIfjorod R9504 Srepps, H. LakeSkaeidjavyri R9554 Srepps, H. LakeTsuolbmajavyri R9597 St evesson,A.CM.Rfound Lochof Glencheai R9517 St evesson,A.CM.Tetagka R 5 01/01/1991St evesson,A.CM.Asuperelo [Huelva]i R9560 Sucn, JPJ.VrccarèsH III R1627 01/01/19i2Tcdeausn,MS.T.SandsjönI R9480 Tonknos, pH. LakeSuho Ezeror R2519 01/01/1993vlan er Knaap, W.OJ. Laoa0Compri da2l R8253 07/07/1998Vlan er Knaap, W.OJ.Charcoe da andieMia R 3983vlanLeuwaarosen,WM.RibeMi0ae Moinhosn R9547 Watsson,CJ. LaonPratignaeot R2719 01/01/1993Whitetintson,GS.WDgt R2719 01/01/1993Whitetintson,GS.Eilanmiore R2709 01/01/1993Whitetintson,GS. rrioch ansle>

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